How to Invoice in Spanish

In this article, you’ll learn:

  • The rules and regulations for invoicing in Spanish

  • Spanish invoice terms

  • The benefits of translating your invoices

  • How to translate your invoices with invoicing software

As a US business, you may have customers who speak Spanish as their first language. Translating your invoices from English to Spanish will minimize any misunderstandings about the sale, and show the customer that you’re willing to go the extra mile.

But translating an invoice needs to be done correctly – it’s not recommended to use Google Translate. If you’re not a native Spanish speaker, you can use invoicing software to automatically translate your sales documents, or hire a professional English to Spanish translator.

This article explains how to translate your invoices to Spanish, important considerations, and how to easily translate your sales documents using invoicing software.

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Rules for invoicing in Spanish

When translating an invoice for a US Spanish-speaking customer, you should still include the mandatory invoice fields. Basically, you should create the invoice as you normally would for an English-speaking customer, and then translate the document.

There are no rules or regulations in the US surrounding invoicing in different languages. As long as your invoices are correct, you can invoice in any language you please. However, it’s recommended to keep an English copy for your records and if the tax authorities ask for a copy – this is where invoicing software can help you. 

Invoice terms in Spanish

If you decide to translate the document yourself or hire a translator, you should make sure that the invoice fields are translated correctly. Below, you’ll find the Spanish translation of important invoice fields.

  • Invoice = Factura

  • Invoice number = Número de factura

  • Invoice date = Fecha de la factura

  • Due date = Fecha de vencimiento

  • Invoice to = Facturar a

  • Description = Descripción

  • Unit = Unidad

  • Price = Precio

  • Total = Total

Benefits of translating your invoices to Spanish

If your customer speaks Spanish, there are several benefits of translating your sales documents to their native language.

The customer will immediately understand the invoice, which means that there’ll be less back and forth communication, misunderstandings or disputes. 

If your invoice is in the customer’s native language, you may also receive payment faster. This is especially the case if your invoicing software automatically translates the invoice email message and the online payment page. 

Finally, this will show your customer that your business is customer-focused and willing to go the extra mile. 

There are no downsides to translating your documents unless your invoice is vague or incorrect. Make sure to use a qualified translator or reputable invoicing software to translate your invoices, quotes, and other sales documentation. 

Translated invoice example: English to Spanish

Below, you’ll find an invoice translated from English to Spanish using SumUp Invoices. All of the mandatory invoice fields are included and the details of the sale are clear. If you wish to translate the item descriptions as well as the invoice fields, you can do this with a translator or translation software.

We have included both the English version and the translated Spanish invoice to compare. With SumUp Invoices, you can translate the document in 1 click.

When you send the translated invoice to your customer’s email, the email text will also be in Spanish:

Finally, when the customer is ready to pay the invoice via the online payment link, the payment page will also be translated to Spanish for their convenience:

Invoicing to customers in other countries

If your customer is based in the US, you can simply create a standard domestic invoice and translate it into the customer’s language. 

However, if you’re invoicing to customers in a foreign country, you may need to include more information on the invoice. You may also choose to invoice the customer in their local currency.

The rules vary depending on if you’re selling goods or services abroad, and also which country your customer is in. If you’re selling goods, you’ll need to include the port, the currency type and kind, shipping charges, and the country of origin for the goods. You may also incur extra charges that you’ll need to factor into the sale.

It’s recommended to speak to a qualified accountant or lawyer if you sell goods or services abroad. 

Invoicing software with translation feature

SumUp Invoices is invoicing software that includes a translation feature. You can translate your invoices and quotes into 18 different languages, including Spanish.

The software language will be in English, or whichever language you choose, but you can translate a document in one click. On the invoice edit page, simply fill in the details of the sale, and then change the language under the ‘Invoice options’ section. This will translate all of the important fields such as the invoice number, date, due date, tax, and totals. 

When you send the translated document to your customer’s email, the email text and message will also be in Spanish as default.

With SumUp Invoices, you can also choose to include an online payment link directly on the invoice so your customer can pay instantly with a credit card. If your invoice is translated to Spanish, the payment page will also be translated to Spanish so the customer can easily understand. 

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